Amenities Committee Minutes - 15th September 2025
Amenities Minutes - meeting held on Monday 15 September 2025
at 7pm in the Parish Rooms, Hall Street, Crowland.
PRESENT: Cllr. G Searle (in the chair)
Cllrs. J Boor, B Alcock, P Stowe and A Williams.
Also in attendance, Deputy Clerk T Croxford (minute taker)
GS thanked everyone for attending
- APOLOGIES FOR ABSENCE – Cllr D Kempton
- DECLARATIONS OF INTERESTS - NONE
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No. |
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ACTION |
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ACTIONS OUTSTANDING FROM PREVIOUS MINUTES Forrest School, risk assessments and insurance documents have been received – ongoing with S&S.
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PD
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PARISH ROOM – FRA – WORKSTATION |
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Fire rated door fitted to clerk’s office now needs painting, replacement self-closers and smoke strips fitted to office and St John’s room doors. Stair well cleared of obstruction and combustibles. Workstation in St John's Room, area needs general tidying and or disposal of x youth club items.
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GS
AW |
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PAVILION - SIGNAGE |
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Discussed in depth, Item one cycles, to be amended along with Item six, Dogs must be kept under control and preferably on a lead at all times. Pavilion Sign CPC logo and contact details to be added.
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GS |
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PLAY PARK - REPAIRS – MAINTENANCE –ROUTINE INSPECTION |
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Issues need resolving – a list will be produced and discussed with the workforce.
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GS/JB |
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ADVENTURE PLAY PARK – BASKET SWING |
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Check Caloo has been confirmed for action Tree work to be investigated, confirmed and actioned
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TC TC/JB |
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ADDITIONAL OUTDOOR RECREATION EQUIPMENT |
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Ongoing, as other work has taken priority
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FLOODLIGHTS |
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Floodlights on lamp posts - more investigation is needed; movable lights could be considered if needed.
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GS |
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PAVILION, MAINTENANCE AND APPEARANCE |
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Cladding and replacement lights completed. Work to be done outside, clean and general tidy up, repaint areas under cage, protection to the floor and walls when painting is essential. Replacement coat hooks to be ordered for the away changing room along with 2 replacement external boot scrapers.
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JB
GS |
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MATTERS TO BE CONSIDERED FOR INCLUSION ON A FUTURE AGENDA |
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Basketball, Backing and net.
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“Closed Session”
The Public & Press were excluded from the meeting in accordance with the provision of Section 1 (2) of the Public Bodies (Admission to Meetings Act 1960). The items to be discussed being of a confidential nature.
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ACTION |
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PAVILION CAR PARK |
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The temporary tarmac has been completed. Quotations have been requested – ongoing, quotes to be checked, and new specification to be sent out with the change from 50 mil to 40 mil surface, which has been advised as adequate and acceptable. This also should bring the price down, which will still be over 30k. 3 quotations are needed with the 40 mil surface.
Research which current quotes have been received and are comparable with each other. Check Financial Regulations
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TC |
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TENNIS COURTS |
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A meeting was held with the contractors, and a new quotation was received and discussed in depth. It was suggested that Tarmac would be adequate & preferable. No offer to view a court with the preferred Polymeric was received. The tarmac thickness was discussed, and it was agreed that it would not be adequate. A reply to be sent by GS/BA
Tarmac for the tennis court quotation was estimated to be over £28,000.00 3 quotations will be needed The wall might need to be taken down, which could be done as long as it is repaired to the correct standard. – to be added to the request for other quotes
The fencing weight of the roll is needed, standard height and galvanised appears very expensive. A counteroffer is to be sent. A Specification of what was needed/requested was not available. Relied on the expertise of the contractors for the quotes. Possibility to ask the Tennis association if they have a spec for refurbishing a tennis court.
It was agreed by all that a concise report would be produced and presented to councillors for the full council
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BA |
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SKATE PARK |
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Exposed steelwork on the skate park. Chase the quotation Another quotation is needed – GS to ask P Wortley if he knows of a suitable contractor. Another contractor was asked K Igoe, but is too busy Potential contractors to meet with JB and GS to review the work that is needed.
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JB
GS/TC
JB/GS
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COMPOUND – CTFC STORAGE |
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Dugout frames CTFC had been requested to move frames to accommodate cycle event however this move did not happen as requested, when CTFC went to move these frames a second time into the original requested position, it was found that one frame had a piece of steel cut out of it, The compound, a good job appears to have been done.
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The meeting finished at 8.45 pm.