2025 Minutes

Action

30.  To receive an update on progress & resolutions for the meeting held on 12 May 2025. 

Amenities:

The Clerk is liaising with Crowland Town F C to arrange an update meeting regarding the goals storage.

The Clerk has had a meeting with M Beardsure to discuss the Abbey Clock and will request an update.

Farms and Gardens:

The Clerk is liaising with National Grid to relocate the allotment electricity supply and discuss the cemetery extension, a site meeting will be arranged

West Street bus stop, to be progressed.

 31.   Chairman’s Report.

A report was distributed prior to the meeting.

He again thanked all involved in the VE day celebrations.

The Mayoral Authority and new LCC are keeping a low profile at the moment. Work by Highways on the A16 to Radar Corner and the new surface work in the town are welcomed.

Anti-Social behaviour remains an issue with a minority causing problems.

HGV traffic along West Bank and Deeping High bank is causing a problem, the County Council and Environment Agency ought to be concerned at the situation (members agreed for the Clerk to write to see if the offending traffic can be rerouted.

The Meridian public consultation was well attended and after a further meeting with their representatives, the Council now needs to consider our response to the latest proposals.

32.   Amenities Committee.

A report was distributed to members prior to the meeting.

Cllr Searle confirmed that there is a meeting with the Sealed Knot reenactment to clarify the insurance and risk assessment position on 3 June.

The next committee meeting is on 16 June.

33.    Finance and Admin Committee

To consider the Chairmans report and any recommendations therein. A report was distributed prior to the meeting.

Minutes of the finance meeting last week will be provided before the next full council meeting.

The Chairman reported that the accounts for the financial year 2024-25 had been completed. The internal auditors report has been received and recommends that

reviewing the AGAR Section 1 boxes 1,4,5,6, and 8 are positive. Boxes 2,3 and 7 are negative. Box 2 and 3 as the purchase of the new gator was not accurately recorded and Box 7 relating to the regular review of financial controls. This is also reflected in his internal report with negatives in boxes B and L.

Proposed by Cllr Boor– Seconded by Cllr Davis- and all agreed.

Members then reviewed and approved the Statement of Accounts (section 2). Members agreed that the Chairman sign the annual return as approved. The Clerk will submit the audit and publish the relevant public notices.

Proposed by Cllr Davis– Seconded by Cllr Elphee- and all agreed.

34.    Accounts for Payment.

A report was distributed prior to the meeting.

To note bank balances and investments at 27.05. 2025

Account ending 338       £ 590,932.68

Account ending 461       £   14,302.79

Petty cash                      £         32.96    

It was proposed, seconded and resolved,

1. Orders for payment made in the sums of £ 26,152.85
2. Incomes received in the amounts of £ 38,277.46

35.

Farms & Gardens Committee

A report was distributed prior to the meeting.

There were no supplementary questions

Cllr Boor advised that a second battery operated strimmer had now been purchased.

36.

Planning Committee

A report was distributed prior to the meeting.

There were no further questions.

The Clerk will write to BP regarding Ambury Gardens once he has been advised of the Land Registry title number.

GJH

37.     Safety & Security Committee

A report was distributed prior to the meeting.

The latest crime figures were briefly reviewed. Cllr Davis as the new Chairman will review the risk assessment procedures for the Council buildings and machinery operation.

The repair to the children's playground area needs to be chased.

 PD/GJH

38.   Assets Working Party.

To consider the Chairmans report which was distributed prior to the meeting.

Proposed Thorney Road development site – the developers propose to submit revised plans within three months.

A decision from SHDC planning on the new cemetery has been received, a query will be raised on the bio diversity condition and the council will now start to comply with the pre commencement conditions.

Confirmation of completion of the deed of grant with Anglian Water is being chased.

39.   Report a meeting with Meridian Solar and consider a response

The Chairman reported that a further meeting had taken place with representatives of Meridian Solar, and provided a suggested response to the next phase of the consultation.

Proposed by Cllr Davis – Seconded by Cllr Searle - and all agreed.

GJH

40.   VE day – recommendation for a donation

Point Blank a new local band performed at the celebrations for free, Cllr Elphee suggested that a donation be made of £100.

Proposed by Cllr Elphee – Seconded by Cllr Alcock - and all agreed.

41.

VJ 80th year celebrations

Cllr Elphee advised that there was nothing on the national websites. Locally it was suggested that the beacon be lit, including community singing and proclamation by the Town Crier which members agreed.

A formal proposal will come forward from the Planning Committee.

CE

42.

Matters to be considered for inclusion on a future Council Agenda

Cllr Alcock reported that registration of the Council's land assets needs to be considered.