2025 Minutes

No.

Action

3.

Minutes and matters arising from the December meeting

No. 4, P Davis was thanked for all the work, after another meeting with the Playtop contractors on site, the contractors advised that more work was now needed, the quotation increased, so this has been put on hold, further investigation is needed with other tarmacking quotations, once the additional levelling with tarmac has been completed if funding is still available the resurfacing will be reviewed again.

Tarmac quotes for the car park area take priority

No. 7 – update needed - Play equipment repair and maintenance – Routine Inspection report - The Clerk will review against existing procedures and make recommendations back to the committee

GH/TC

GH

GH

4.

Electric Car Charging update

Cllrs agreed that confirmation is needed that all meters are being read and readings are submitted to the office, and the office is taking action for the repayment.

More advertising is needed, and confirmation that they are working correctly, the Clerk is to investigate and review.

GH/TK

GH

5.

 Pavilion working party update

A detailed report was discussed and Cllrs agreed that the preferred location was no. 6 if moved closer to the Pavilion. DK to confirm location with the office.

Cllr AW suggested a layout similar to one she had visited – the office to investigate.

Another option to be investigated is Pinelodge sectional buildings

The office is to contact SB Architect and request more information and inform them of the preferred location once it is agreed.  Also, the survey update.

TC

TC

TC

TC

 6.

Football Clubs Equipment & Facilities Hire

CTFC - The positioning of the new goals is causing concern. suggestions of the location were discussed, but concerns were raised about the goal posts being left out, which could cause an H&S issue.

It was suggested that the Clerk contact them and advise that they should purchase the correct, more manageable posts, being the correct size for storage, which was agreed at the beginning. The storage can then be looked at again.

CJFC - CPC have received a proposal that the JFC would like to use the kitchen and serve from the hatch for most of the bookings and provide food.  This was agreed and supported. Confirmation is needed regarding a Food Hygiene Certificate.

The hire sheet is to be looked at and updated.

GH

TC

GS/DK

 7.

Re-enactment

The plan was discussed and supported, it is a lot larger than before.

It was suggested that they will need more toilets, more information is needed along with the insurance’s, Risk Assessments etc.  A notification that no fires or BBQ’s are to be lit on the grounds of the Snowden, also confirmation is needed that the Snowden field is covered by their insurance.

Quotations are needed for the logs that CPC provide

The use of the Pavilion will be allowed, but it must be managed.

Caravan toilets, the correct toilet disposal must be used and not be emptied in the Pavilion Toilets.  

Event licence etc, confirmation is needed

The Daily Hire rate is to be discussed and advised.

 GS/TC

 8.

Additional Recreation Equipment Plan for 2025/26

This is to be put on the next agenda – balance of the 106 money – Tennis courts – meeting with the Youth Forum is to be arranged.

 TC

 9.

Matters to be considered for inclusion on a future agenda

Cladding on the end of the pavilion

Escape Door to be added F&G agenda

The kicking wall to be removed

Floodlighting 6 acres

Commemoration seat – is the slab ok to be reused.