2022 Parish Council Minutes of Meetings

No.

Action

3) 39

To Agree as a correct Record the Minutes of the Previous Meeting

Proposed:        Jon Boor Seconded:       Peter Davies All agreed

4) 40

Matters Arising from the previous Minutes

To be added to next agenda – to ask clubs to be more involved with how they would want the new Pavilion designed

5) 41

Chairman’s Report

Young Achievers presentation went ahead with Mr. Reece Pridmore, a player/coach from CJFC being given a certificate & The Under 13’s Team (Crowland Juniors) all receiving a certificate; both the Press & Photograph were there to record the event.

The event needs to promoting sooner and wider within the Parish to encourage more nominees

JS has joined as Trainee Clerk/RFO – training will be from 3-6 months

The office will be closed on Mondays due to other commitments both JS & TC JS will be working on Tuesdays & both JS & TC will cover alternative Fridays

It was requested that Helen Kempton is recognized for all her support/help she has given to CPC over the last number of months – it was suggested PG is to write a thank you

PG

6) 42

Amenities Committee

Park benches have been removed due to being in an unsafe condition; new ones will replace any that have been taken away

Soil is still needed around the concrete base slabs & soft play surface due to shrinkage

PD is carrying out play park inspections every couple of weeks Main door is fixed on Pavilion

GS/PD

Barriers are all ordered & will be installed by 22 August, while waiting for these to be installed, a chain with strong bolts should be used as a temporary solution

The Youth Shelter needs painting – DK is to order the paint

Booking requests & hire charges should this be re-structured for March 2023 Who should have the better rate - charities, parishioner, outsider? What do they get for the rate & are we losing any bookings by giving different rates?

Meeting to be arranged to discuss whether air purifiers should be installed in the Parish Rooms especially with the proposal of the new Pavilion

Emails regarding the health of the dogs at the Dog Show has been dealt with by sending emails to relevant parties who had concerns

Tennis Courts – Graham Kwen from The Lawn Tennis Association will be meeting with GS & PG Tuesday 9 August to discuss option/situation with the courts

The firework display is taking place on 5 November 2022.  This will be a free event; CPC are hopefully that fish & chips and burgers can sold at the event by the local Traders

£1500 has already been donated & this needs to be added to Septembers Agenda

The Re-enactment is taking place on 17 & 18 September with the organizer arriving on Friday 16 September – they have requested or will need the following:

• Two tons of logs – supplied by CPC
• Access to use the Pavilion showers & toilets for those that are staying/camping – confirmed by CPC
• Camp site – confirmed by CPC
• Lighting of the Beacon – CPC to use local Beacon lighter
• Porta Loos – supplied by organizer/professional company
• Fireworks – supplied by organizer/professional company
• Insurance – supplied by organizer/professional company
• H&S - supplied by organizer/professional company

The Re-enactment is a non-profit-making event, any funds are to go to the Abbey as the event is on church land.

There will be a Torch Light Parade, 12 horses being ridden through the town, the re-enactment provides history & education of the situation  - it was felt due to the Re-enactment encouraging a higher footfall & the organizers using the town facilities there would be no charge asked by CPC

Proposed: PD Seconded: AW All agreed

GS/JB DK

BA & DW GS

GS/PG

PG

GS TC

7) 43

Finance and Admin Committee

Report OK

Asset Register is up to date but needs adding into Scribe (the Asset Reg reflects the insurance value)

BA

Expenditure & income are running in line with expectation except for the utility costs which may put a strain on various budget

8) 44

Farms & Gardens Committee

Grass cutting is reduced due to drought

New water pump system has been installed, should a second be bought for back-up? Suggestion is to purchase another pump after 1 April 2023 t (cost is around £245)

Allotments are all good, TC to confirm number of spare allotments = 6 full & 6 ½ are spare

Yellow Stocking stopping off – CPC have decided that it shouldn’t be used as a public footpath especially when it goes to nowhere & it was never an official public footpath

Proposed:  JB Seconded:  RB

1 against, 1 abstained & rest agreed

Glebe Land – Nothing to report; the Abbey are trying to arrange a meeting with their Agent

The Football Foundation has a 10-year Pitch Improvement Services that offers various support throughout the 10 years including weed treatment/hardware. CPC are to register an interest especially with the amount of football that is played on ground – Email sent, waiting on reply

Planning Committee

TC

TC

9) 45

HO2069-22 – Standard letter was sent, re-sent in August 2022

PG/TC

A 106 was requested in March 2021, the request will be sent again in August

2022, for money towards a replacement Pavilion – Letter sent confirming

request

PG

Application for a further 6 residential caravans at the Bridge Inn site has gone to

appeal – we should comment

Reform Street hedge has a slight trim, but this isn’t adequate, PG has reached

PG

out to SHDC with photographic evidence of hedge and has also included photos

of the old school ground highlighting how it’s been left by the developer which is

not acceptable.  Nigel Pepper is to support CPC

Burial Ground - Tenant Farmer is to continue farming, Agent to draw up new 12

JB

month agreement with tenant

10)46

Safety & Security Committee

Two accidents were dealt swiftly on 07/07 & 09/07 Two Snowden benches removed as they were unsafe

Reported crimes have fallen from May 2021-186 crimes to May 2022 – 153 crimes

Fire Risk Assessments - Carpentry & Electrical work are to be split

Safety Checks – A tree has come down in Glebe, JB has branch but the trees need checking by the Church

GS

11)47

Assets Working Party

Outstanding issues still need to be dealt with: -

• replacement trees to be planted
• application regarding location of properties & land transfer
• the pond & footpath to allotments remain contentious
• foul drainage pipes

A 104 agreements with Anglian Water has been created; CPC have taken advise and may have to sign an agreement but as the ‘other land owner’ – CPC will have no responsibility or liability

12)48

Accounts for Payment

Payment’s sheet reviewed/discussed and the total of £18,897.00 was authorized

Proposed: JB Seconded:  AW All agreed

13)49

Updating the web site

Website needs updating, LCC may be able to assist with this – JS to look into this – add minutes

BA has advised he may know someone that can assist so PG will send over details to him

Other option to look at ‘website in a box’ – this may be costly

Question asked - Is there a legal requirement for a website? – JS to look at this

JS BA/PG

JS

14)50

Report from Leisure and Wellbeing Centre Trustees

The gym is up & running, feedback is staff are friendly & there is a good selection of equipment

Membership has currently plateau this could be due to types/options of membership, summer holidays/weather

Other possible options are being looked into to increase the memberships

• holding one-off events
• Gym access to students

• Marshall Arts
• Private booking

Matters to be considered for inclusion on a future Council Agenda

Fireworks – 5 November