2022 Parish Council Minutes of Meetings

No.

Action

3) 19

To Agree as a correct Record the Minutes of the Previous Meeting

Proposed:        Philip Green Seconded:       Reg Boot All agreed

4) 20

Matters Arising from the previous Minutes

To be added to next agenda Updating the web site

5) 21

Chairman’s Report

Young Achievers presentation, a valuable opportunity to publicly recognise some of the many good young people in our town, awards are to be given to the winners, photo, certificate and press – generally support is dwindling but perseverance is needed to keep it ongoing– support to be organised and hopefully make it work again.  This years presentation will be o lower-key event. An extraordinary meeting took place and a submission was put forward for funding of a new pavilion, consultation and working party to be set up and plans / designs to be started as could be a quick turnaround.

DK/TC DK/GS/BA

6) 22

Amenities Committee

Meeting planned for this month

GS/TC

Youth shelter is completed but needs painting along with the other shelter – paint

to be sourced same as before (rustoleum green) painting to be reviewed

because of workers situation prices to be sourced for painter to do the work.

Work on the store shed started today

Soft play area more soil is needed, and poles need greasing (roundabout was

GS

manufactured/ installed in 1954)

Youth club toilet entrance was fixed by the bowling club – thank you

Two electric meters are in the pavilion, investigation work to be carried out to

GS

ascertain usage and what is being supplied

Report/complaint regarding the public toilets – this needs to be monitored and

GS

actioned.

Toilets are being refreshed by SHDC in September and CPC are pushing for a

full refurbishment.

Comments raised that the town is generally looking well looked after –

considering staff shortage, thanks given to staff

7) 23

Finance and Admin Committee

Report received and is self-explanatory – AGAR, ongoing awaiting sign off. Thanks, given to Helen Kempton for all her help and assistance with the finance while staff shortage.

Training needed on Scribe to tailor reports – Scribe could be used for a lot more than just basic accountancy

Still looking for an internal auditor – needed for half year assessment  - a couple of options available – ongoing

Office BA/DK

8) 24

Farms & Gardens Committee

Parking is still an issue on the new building site and with temporary access.

AWP

Meeting is needed with developers.

Land rent reviews are being looked into

RB

Happy with the allotments, actions have been taken and ongoing/progressing

Workers are under pressure but coping and doing a good job in areas

Machine water system failed today – new one ordered

Glebe, Kissing Ground and Yellow stocking – ongoing

Item 12 control on pesticides  – ongoing

More fly tipping reported

Fencing Snowden – quotations have been received

JB

Report regarding broken benches, being looked into and all benches are to be

JB

assessed and over winter, service inspection reported and a lot of the rot is

caused by dogs. New benches to be looked into, possibility of concrete seats

JB

instead or stainless-steel frames.

Dykes have been cleared – thanks given to Jon

9)25

Planning Committee

Minutes received and looked through Carpark /parking – ongoing

Topsoil needed and to be looked into

Issues with trees overhanging the tennis courts/footpath areas, the footpath gate has had the lock removed and now padlocked from inside, residents to be contacted.  Access is mandatory and with over hanging vegetation – liability to cause damage to the flooring of the tennis courts, work needs to be assessed and sorted, then letter/invoice to be sent.

TPO – developers have received a map with preferred locations of the new trees

– to be discussed at planning meeting next week and notes adding/amending to comments. (BK notes)

Footpath needs reinstating on the building site – with so many amendments to drawings/maps the boundary has been lost, this issue is among a few that need addressing urgently – AWP to have a meeting and finalise all outstanding issues, then a meeting is to be planned with developers for actions.

Letter to be sent to SHDC regarding the state that developers have left the old School area in.

Bus shelter has been tidied up by CPC, letter to be sent to owner regarding cutting back the ivy

PG/JB PG/TC

AWP

PG/TC TC

10)26

Safety & Security Committee

Report received

More fly tipping on public footpath – to be look into and reported

GS

11)27

Assets Working Party

Meeting is needed

Pond area needs tidying up and land/levelled up and reclaimed Footpath needs reinstating

There are several issues that need addressing

AWP

12)28

Accounts for Payment

Payments sheet reviewed/discussed and the total of £16730.04 was authorised proposed PG           seconded   JB       – all agreed

13)29

Council PR

CPC need to address PR/communications

CPC are proud of what has happened in Crowland and should let the community know. Coffee morning to be organised with displays – like an informal open meeting where items can also be discussed/addressed – CPC have a lot planned for the future

Items need putting into the town magazine and to run alongside open meetings a less formal structure was suggested

Website need updating and maintaining – records need to be kept up-to-date –

LCC website is not an easy website to use – to be looked into.

BA

All

PG/All PG/TC

14)30

Standards & Union Flag Storage

Storage of the flag – suggestions that it should be placed in the Abbey -  Abbey to be contacted and asked if they would like to display it.

GS

15)31

Old Abbey Clock

Storage is needed as it left exposed, this is a heritage item and should be valued for display at a later date and appropriate place.

PG/JB

16)32

Re-enactment request

CPC will make a charge but may give a grant

17)33

Abbey Flower Festival

£25 donation agreed

18)34

Matters to be considered for inclusion on a future Council Agenda

Report needed from the Leisure and wellbeing committee Has fencing been put up