2023 Parish Council Minutes of Meetings

July 2023 Minutes

Crowland Parish Council

Minutes of Full Parish Council Meeting Monday 3rd July 2023 at 7pm in Crowland Community Hub, Hall Street, Crowland

Present: Cllr. Graham Searle (in the Chair)

Cllrs. Philip Green, David Kempton, Peter Davis, Bryan Alcock, Rodney Sadd, Reg Boot, Darren Warner, Cathi Elphee, Michael Atkinson, & Annette Williams

In attendance: T Croxford – Parish Clerk

Absent: Cllrs. Katie Pepper, Darren Warner, David Ringham

In the Chair: Cllr. Graham Searle thanked everyone for attending.

39) Apologies for Absence

The meeting was advised that apologies with valid reasons for absence had been received from Cllrs. Katie Pepper, Darren Warner, David Ringham, Nigel Pepper & District Cllr. Jim Astill.

It was proposed, seconded and Resolved: Those apologies be noted with valid reasons for absence accepted from Cllrs. Katie Pepper, Darren Warner, David Ringham, Nigel Pepper & District Cllr. Jim Astill.

40) Declaration of Interests

Cllr. D Kempton – wished to declare a pecuniary interest in respect of agenda item 12 (50). Cllr Kempton advised he would take no part in the debate or vote.

	No.		Action
	41)	To Agree as a Correct Record the Minutes of the Previous Meeting
		It was proposed, seconded and Resolved: That the Chairman sign the official minutes of the Full Council Committee meeting held on 5th June 2023. Proposed by Cllr. CE - Seconded by Cllr. AW – all present agreed.
	42)	Matters Arising from the previous Minutes
		No. 28) The pump has been collected and is in the shed.
	43)	Chairman’s Report
		A report had been circulated before this meeting for review. A reminder of the open meeting Thursday 6th July was discussed and a request for more advertising/promotion.
	44)	Amenities Committee
		A report had been circulated before this meeting for review. The first Amenities meeting will be Monday 17th July, where a vice chairman will be elected. Priorities need to be considered, there are quite a few ideas but realistic targets need to be considered. The drain in the pavilion car park is blocked again to be investigated. Damage has been reported again to the changing room door of the home team changing rooms – pavilion. This is not acceptable, showing no respect and the team should be reported to the league/PFA. Write to CTFC if it continues fines will be issued. Request for CTFC to have a second senior team playing on a Sunday. CJFC already use the pavilion toilets and one pitch. CTFC reported they have problems with cancelling games at short notice if the pitch is waterlogged and toilets CPC reserve the right to cancel games and the use of the pitches at short notice – a letter with all confirmation to be looked into. Request for storage of the new goal posts – to be moved into committee. Date of playground inspection to be chased again. The dog show is going ahead 16th July. All insurances have been received and they are compliant with the rules and regulations. Barrier keys are to be given for access under the trees. Converting the tennis courts into a football area, forms are very in-depth and time is needed for completion. To be discussed and put on the amenity’s agenda.	JB DK DK TC TC
	45)	Finance and Admin Committee
		A report had been circulated before this meeting for review. An RFO has been appointed and settling in well. Thanks were given to all who helped over the past months and are still doing so. Electrical charging invoices are still being investigated.
46)		Farms & Gardens Committee
		A copy of the minutes & report had been circulated prior to this meeting for review. Implement shed alarm – ongoing thanks were given to PD for all his work. CCTV quotation is still being investigated and prices. A complaint has been received about the clearing of an allotment. The agreement needs to be looked into with the possibility of an amendment allowing the clearing of allotments when needed. Yearly payments are due on the 1st of April. The proposed new cemetery – a drawing was distributed, and all agreed it is a good starting point but the entrance location is to be discussed further. AWP to now take over. Trees on East St need to be watered more. The new gator has been serviced and the tipping locking mechanism investigated by Chandlers as the catch is insecure and has failed on occasions. – ongoing Payments for the gator are still not correct – this is still being investigated.	AWP JB JB BA/DK
47)		Planning Committee
		A report had been circulated before this meeting for review. The parking area at the Snowden, beside the Pavilion the surface needs remedial work, with re- surfacing and a proposal for it to be marked out – subject to CPC receiving acceptable quotations. Suggestion for applying for stopping off the other end of the Chase. A letter is to be sent to LCC requesting this action. The chemist area/front poster is hanging off – a letter needs to be sent. Parking issues along North St are ongoing. One-way system or no waiting along the diagonal roads/areas to be looked into further, with replacement of the enforcement /restriction notices. Request for trees/bushes to be cut back that overlap the pavements/roads to be sent. Correspondence received from Thorney Music Club regarding advertising.	PG CE/TC PG/TC PG TC PG
48)		Safety & Security Committee
		A report had been circulated before this meeting for review. PD has spoken to PCSO and expressed disappointment with the figures not being updated. Fly tipping is ongoing and being reported constantly, The pavilion emergency door needs amending/tightening. The Playpark van has had a part removed. It was agreed that it does not need to be replaced. The Pavilion external flood lights – ongoing – could be connected to a meter. Gate leading to the play area needs amending, and the possibility of a washer being used to hold the bolt in place and reduce friction. Correspondence was received regarding the speeding of cars along Harvester Way. The speed meter along Postland Road is to be looked into and the possibility of charging and relocating to that location/area.	PD JB/PD PD PD/JB JB/DK
49)		Assets Working Party
		A report had been circulated before this meeting for review. There is an issue with the grass verge and ownership. A draft contract is with the solicitors – ongoing. Pond – a final conclusion and completion is near, a robust program will be needed for the upkeep /maintenance. The onsite management company Ownership of part of James Road/public right of way needs reinforcing with right of way.	AWP AWP AWP
50)		Accounts for Payment
		The payment sheet was discussed and payments of £20,062.89 were authorised. Proposed by Cllr. JB - Seconded by Cllr. PD one abstained – all others agreed.
51)		Open Meeting
		Thursday 6th July at 7pm at the Pavilion.
52)		Community Awards
		Ongoing – good idea and to open it up for all ages – more encouragement is needed. Working party CE and RS – a meeting to be planned and ideas brought to the next meeting.	RS/CE
53)		Matters to be considered for inclusion on future Council Agenda
		Prioritisation of discretionary expenditure. The new leader of the South Holland District Council is to be invited to a meeting. Remembrance Day 80th anniversary of D-Day.

“Closed Session”

The Public & Press were excluded from the meeting in accordance with the provision of Section 1 (2) of the Public Bodies (Admission to Meetings Act 1960). The items to be discussed being of a confidential nature.

54)	HR issues
	HR issues were discussed and agreed. No further action is needed – Resolved

55)

Re-enactment

Decisions and documentation reviewed, no issues all agreed No further action is needed –

Resolved

56)	NHS Properties Improvement /Expansion
	Ongoing