2023 Parish Council Minutes of Meetings

No.

Action

3) 186

To Agree as a correct Record the Minutes of the Previous Meeting

Proposed by Coun. PG - Seconded by Coun. PD – all that were there agreed.

4) 187

Matters Arising from the previous Minutes

Page 1, 4) 170 meeting arranged for Tuesday 4.04.23.

6) 172 meeting with trustees still to be arranged.

GS/JB AW

6) 172 Defibrillator fitted and working

8) 174 Tree Stump may need removing – to be monitored and reviewed, replacement

JB

tree to be replanted elsewhere, possibility of the Snowden as agreed with resident.

9) 175 Car parking signs – ongoing SHDC to be chased

BA

5) 188

Chairman’s Report

A copy of the report had been circulated prior to this meeting.

Congratulations were given to all councillors and staff for achieving a considerable amount for Crowland Town over the past four-year term.

New Council and Chairman will be elected next month.

Councillors shall advise which committees they are interested in and wish to join.

All

6) 189

Amenities Committee

A copy of the report had been circulated prior to this meeting. All ongoing.

Check for paint re blue youth shelter.

Office heating quotation to be moved into committee.

GS/DK

7) 190

Finance and Admin Committee

A copy of the report & Minutes had been circulated prior to this meeting.

The AGAR is being completed and will be submitted in a couple of weeks, the internal auditor has agreed to complete this year.

An internal auditor will need to be appointed for next year.

Financial regulations are being reviewed and upgraded with the review of minor wording changes regarding a separate clerk and RFO.

Standing Orders again will require minor wording changes.

Budget has been reviewed and getting ready to be set for next year. More control is needed in approving the discretionary spend.

Request for the Budget to be looked at on a quarterly basis by the finance committee. More requests from suppliers regarding electronic payment rather than cheques.

8) 191

Farms & Gardens Committee

A copy of the report had been circulated prior to this meeting.

Cemetery is progressing very slowly – action and approval is needed for the go ahead. To be moved into committee.

Parishioner requested the possibility of a wild flowered garden on West Bank. It has been considered before and failed and again on the allotment site, without success.  To be looked into with a more knowledge and understanding as it is difficult and will need cutting the old traditional way!  Smaller area to be tested first and to see if feasible, professional contractors to be contacted and recommendations be reviewed.

Area will need to be selected as Environmental Agency will not allow grass to get too high.

Grass cutting has already started.

CPC wording to be put on new machine.

JB

JB/PG

9) 192

Planning Committee

A copy of the minutes had been circulated prior to this meeting.

Party in the Park – Coronation celebrations are ongoing.

Parking needs to be confirmed, suggested walk around to allocate and confirm parking. Event notification needs to be downloaded from SHDC, completing & returned.

Main attraction requires a larger stage – to be looked into – PG Scaffolding may also be required/needed.

Request for funding towards prizes for the fancy dress competition - £60

Proposed by Coun. AW - Seconded by Coun. CE – all others agreed

New Coronation bench will be located on the junction opposite the telephone box positioned facing the bridge. As replacing another bench no planning will be required. To be actioned first week in May.

MUGA – positive site meeting was held with AFA foundation, CPC were informed that the current tennis courts area is an excellent site for the multi sports/games surface – planning to be looked into regarding the flood lights – outcome was very positive with the suggestion of the area to be used for various sports including Football, Tennis, Netball and Rugby. Ongoing

Request for Dog Bin to be put in the area of Crease Drove, ongoing rubbish and dog litter dumping, on the roads and paths, a bin was removed from this area as it was  being constantly abused.  Rubbish is the responsibility of the residents and dog owners. Other areas in Crowland also suffer, some owners take responsibility, show respect and are taking rubbish home and these areas are improving. To be put back to planning committee to be once again discussed.

Wording to be changed on planning minutes as Bowls Club had requested that CPC are just quoted as the applicant (as owners of the land) and not applying for the application.

JB/PG TC/GS

PG

PG/JB

BA/PG

PG TC

10) 193

Safety & Security Committee

A copy of the report had been circulated prior to this meeting.

Crime no.s are increasing, damage to Trinity Bridge, toilets and bus shelter. CCTV is being reviewed. Request for anyone witnessing an incident to phone it in ASAP or it is logged.

It has been reported that LCC police force are being reduced – proposing the reduction of the PCSO’s in Crowland. Letter to be sent to Police commissioner, MP to be copied in, complaining and requesting it to be reviewed.

Proposal for new CCTV to be placed directly at the bus shelter, or mosquito device. To be looked into.

A specialist police force is being used to tackle the increase of fraud.

PAT testing booked in for Thursday 6th April & ROSPA arriving Wednesday 5th April.

All

GS/TC

GS

11) 194

Assets Working Party

A copy of the report had been circulated prior to this meeting. Ongoing

Photos/report had been received confirming the drains and sewage to the bungalows are correct.

CPC are paying for ROSPA to complete the pond survey – once ROSPA have confirmed the acceptance/compliance CPC will adopt the pond and maintain it, until then it is still the responsibility of the developer. The pond is part of the drainage system.  Still awaiting the S104 agreement. Ongoing and being chased.

TC

12) 195

Proposed Community Pavilion

No report or actions. Very disappointing as time is moving on and tasks were proposed and agreed at the last full council meeting.  It was confirmed councillors have had a lot going on the past month and looking into actioning asap.  Funding opportunities could be missed.

Request to visit Gedney Hill as they have a new pavilion with a stage. Possibility of Art council funding to help towards the project.

A survey with data is needed regarding requirements of the building and what Crowland

would like/needs.

New working party of a select few to action and move forward then handover to another party for different actions, if needed.

DK/GS

13) 196

Accounts for Payment

Payment sheet was discussed and payments of £26,729.42 were authorised. Two items to be looked into.

Proposed by Coun. PD - Seconded by Coun. JB two abstained – all others agreed.

14) 197

Matters to be considered for inclusion on future Council Agenda

Looking into parking issues at the bus stop in West St.