2019 Parish Council Minutes of Meetings

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Minutes a Meeting of Crowland Parish Council held on Monday 6th August 2018 at 7.30pm in the Parish Rooms, Hall Street, Crowland.

Attendees:Coun B Alcock, Mr M Atkinson, Mr J Boor, Mr R Boot, Mr P Cooper,  Mr P Green,

Mr P Haselgrove, Mr D Kempton, Mr J Parnell, Mr D Ringham and Mrs A Williams.

2 members of the public

In The Chair;Miss C Elphee

Clerk:Mrs B Stanojevic

82) Apologies for Absence

Mr D Ancill, Mrs J Head and Mr G Quince.

Mr W Brown, Lincs Free Press and PCSO N Timms

83) Declaration of Interests as per the LGA 2000

Allotments – Mr Cooper and Mr Haselgrove

The Hub and leaflet printing – Mr Green

British Legion – Mr Noot and Miss Elphee

Land – Mr Boor

Crowland Cares and Crowland Abbey – Mr Atkinson

Crowland Cares – Mr Ringham

84) Police Matters – To report on the meeting with the Police & Crime Commissioner

80+ members of the public attended as well as the press.  Variety of issues were raised. 

Crime report received with incidents 1/7 to 31/7/2018.

7 anti-social behaviour, 1 burglary, 5 criminal damage, 4 theft and 2 road traffic accidents.

Member reported a disturbance in Thorney Road at the weekend – police attended, weapon found.

Must encourage people to report all incidents to the police.

85) Election of a Vice Chairman

No volunteers.

The clerk asked members to consider this carefully as when the Chairman is unavailable or there is an issue the support of a Vice-Chairman is very important.

86 & 87) To Agree as a correct Record the Minutes of the Previous Meeting &

Reports on matters outstanding of the previous meeting not on this agenda

The PCSO has notified of 3 surgeries taking place shortly.

The on-line police reporting address will be in the next Town Magazine.

Thanks to Mr Green for the leaflet drop.

Details of the ownership of the oil tank in Ambury Gardens has been given to the office.

Insurance for portaloos/gates etc at the new allotment site is in hand.

Page 22 – remove that line totally.

The cremated remains area in the Abbey Grounds looking poor – overhanging trees not helping.

The minutes were then proposed and signed as a true record by Mr Boot, seconded by Mr Boor.

 All agreed.

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88) Assets working party – Update

Project is progressing. The Parish Council are doing what it said it would do at the beginning of this project and has complied with the law.  Gate security being done.  Fence erected on the Snowden side of the road.  Hang gate to go up there.  Ramp in James Road to be done – to be made more gradual and then seeded.

The siting for the building has been agreed. More hardstanding required for parking but the parking area will not be finished until after the building is erected.

Electric connection is imminent. Portaloo delivered today. Ballast bags moved. Locks/keys have arrived and keys now with the clerks. Top and bottom of main gain been modified. Work to take place on path to hand gate.

20tonnes manure on order, delivery this week. Tap situation is ongoing but water is on the site.

Answers to question from letter 13 can all be answered and a response will be sent.

Press release concerning development of old allotment site should be out this week.  Heads of Terms with solicitor and then a draft contract will be drawn up.  Soil investigations soon to take place on vacant allotments.

The clerks will prioritise the issuing of the new allotments. 50% of current allotment holders have not responded to our letters but the notice to quit at the end of September still applies.

Compensation claims for plants etc are being dealt with. Guidance given on size of fruit trees

89) Report from the Finance Committee

New Scribe account package has been worked on – Bank Reconciliation to 30th June 2018 now complete.  Next stage is for budget figures to be input so expenditure to budget can be looked at.

Monies from SHDC still awaited.

90) Report from the Farms & Gardens Committee

Mr Green assisting with a sign for the new allotment gardens.

Discussion on clearing the old allotment site – suggestion is to remove all posts, stakes etc and keep clean and tidy.  Water supply will need capping off. Our worker needs the knapsack course next.

Next meeting 17th September.

91) Report from the Planning Committee

Minutes circulated.

Meeting next week with developer interested in a site in Peterborough Road.  

92) Report from the Amenities Committee

Next meeting scheduled for Tuesday 28th August, are committee member available then?

The Police and Crime Commissioner did say he has some funding that may be available  for specific things – Mr Ringham will send a letter asking for funds for a zip wire in the adventure playground.

93) Level of Public Liability Insurance required for hirers of Parish Council facilities

This will be on next month’s agenda

94) Report from the Health & Safety Committee

Quarterly meeting held with staff in July.  COSHHE training given.

95) Report from the Priorities Workshop and action points

Newer members in particular felt this workshop was beneficial.

Communications needs improving.

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Mr Ringham still working on the Sports Hall Lease, Coun Pepper assisting – working party needs setting up for the Sports Hall. Proposed by Mr Haselgrove, seconded by Mr Kempton.  All agreed.

Mr Boot, Mr Cooper and Mrs Williams interested in doing this.

The sports hall does need a thorough clean. And some areas need repainting.

Mr Parnell and Mr Green to look into parking in Crowland and see exactly what is happening.

Some items from original meeting not dealt with – Chairman asked to look at.

West Street Bus Shelter – was suggested removing seat – some felt unfair on the public.

 Perhaps Mr Parnell could observe the usage of the bus shelter/seat when looking into parking.   Graffiti again – look into anti-graffiti paint. Check out exactly where the designated bus stop is.

Look into lighting in the shelter – solar panels?

96) West Street Bus shelter

The nearby trees have been trimmed which should assist CCTV views. The 1st tree may need to come out but in the Conservation Area. 

97) A16 Matters 

Noting to report

98) Speed on A16

Still a major problem.  A restriction between the Peterborough Road roundabout and the Postland Road junction would really help. 

The Parish Council to involve Coun Pepper and John Sharpe from Highways.

99) Young Achievers Awards – report

Thank you to everyone who helped on the presentation night – it was a lovely evening.

100) Correspondence

1. Lisa Snell, North Bank - Email regarding the fact that dog walkers are bagging their dog waste and tying it to the fence or just throwing it away. There is a litter bin at the entrance to the footpath.  She asks if we could advise her if there is anything we can do. Look into another bin and a further sign.
2.  SHDC - Email from licencing at SHDC stating that they are required by the gambling act to publish a statement of principles which they propose to apply when exercising their functions. This must be reviewed every 3 years and any amended parts re-consulted on. SHDC is currently reviewing its current statement and may be viewed on line. The last date for any comments is 12th October 2018. Noted
3. Crowland Juniors Football Club - Email following the very successful tournament with over 1050 children taking part. Crowland Town Leaflets were handed out on the day and a great many of the people attending went to the shops and looked around Crowland. They have already had 10 teams asking to return next year. With this in mind they ask if the Parish Council would look at giving them a grant towards the cost of using the Snowden Pavilion and Field. Proposed by Mr Haselgrove, seconded by Mr Boor that a grant of £105 be made.  All agreed.
4. LCC - Details of Temporary Road Closure on the B1166 (A16 – Holbeach Drove Gate) between 26th August and 8th September 2018. (3 days in this period). Put on Notice-Board

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5. Coun N Pepper  -  Copy of an email from Anglian Water Principal Engineer advising that contractors are scheduled to complete works 25th – 27th July. The project should therefore be finished on 27th July with all excavations backfilled and the 2 temporary walkways removed. There is a caveat that should any emergency work occur on the AW network during this period there may unfortunately be a delay. Noted
6. LALC - Email confirming their AGM It is on Wednesday 17th October 2018 at The Venue, Navenby. The cost is £10 per person, refreshments and places should be reserved. Noted.
7. EON - Renewal summary for the Trinity Bridge Floodlights. The current agreement ends on 21 September. It quotes estimated annual costs of £303.73 to start a new plan and £383.11 to move to a variable priced plan. To Finance
8. South East Lincolnshire Local Plan 2011 -2036 – Main Modifications Consultations out now for consultation.  Pass to Planning Committee.
9. Aaron Last, Enya`s Childcare – Email received asking for assistance in sourcing premises to expand their current nursery in Hall Street. They would now like to provide baby unit for upto 2 years old.  Ideally for long term rent with option to buy in the future with 2/3 separate rooms and an outdoor space and in Crowland. The Parish Council are not aware of anything at the moment but will notify Enya`s if they do hear of anything that may be suitable.
10. Crowland in Bloom - Letter saying that Bloom would like to propose a low maintenance planting scheme alongside the footpath of the entrance to the new allotments and burial ground either side of James Road. If the Parish Council is in agreement Bloom would like to liaise with the committee chairman responsible for the area. Bloom would provide a planting scheme with costings and try to raise funds to complete the project to be carried out in the autumn. CPC would need to water the area for a couple of seasons until the plants have become established. To be referred to the Farms & Gardens Committee
11. Crowland Hub -  Email in response to our request to use the hub car park on meeting nights. They are minded to explore ways in which they can assist. They wish to offer a trial period for 6 months, terminable upon notice, upon the following conditions.  Parking is available for approx. 8 cars to be parked in accordance with police no parking restrictions. Parking availability on Monday evenings in accordance with availability and is not to interfere with Hub bookings. Currently the Hub has Monday evening bookings for:-30 July, 13 August, 20 August, 10 September, 8 October, 10 December &14 January,  Parking permits to be displayed.  They hope to discuss this further and find a mutually acceptable solution. Thanks to the Hub and we will monitor the situation.

       12.CPRE - Renewal of CPRE membership due on 1st September 2018. £36.00 per year. Renew.

13. Mr D Wingrove  -  Further letter from Mr  Wingrove following a meeting with Mr Ringham, Mr Boor & Mr Cooper. He lists the points that require action and these are:- Taps – These are currently not as per the specification and require modification. It is imperative that water is readily available at the commencement of the tenancy. Manure -  As agreed by the Parish

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Council, manure is to be delivered to the site ready for use by the tenants and a 12 month supply is to be available on going. Agreements - An addendum to the new agreement is required which sets out the responsibilities of the council and signed copies of the agreement/addendum need to be distributed to tenants. Plot Allocation - The top ten existing tenants will be given a choice of new plots. Ramp/Walkway - It was agreed that the new ramp is not suitable for disabled tenants. It was agreed that the unfinished ramp would be completed to a satisfactory standard prior to moving to the new site. It was previously agrees that the council would ensure that the bridge complied with H & S Regs and should be wheelchair friendly. Consideration should be given to erecting a safety barrier where the bridge met the road. Pathway - The pathway along the hedge on the playing field side of the ramp has not been laid and further action is required. Building - Mr Bywater will arrange an inspection of the site with the builders. However, it was agreed that this subject should be revisited and alternative options explored. It was accepted that the toilets are necessary as is the CCTV. Car Park - The car park surface is unfinished and requires completion prior to moving to the new site. Compensation - Mr Wingrove believes that the allotments have been viewed regarding approving compensation claims, this requires urgent action and needs communicating to tenants.  Security - Modification has been made to the bottom of the gate but the top still requires raising to deter intruders. General - These points require urgent action in order to achieve a moving date of 30th September. Mr Wingrove would like to know within 10 working days when each job will be complete. If no satisfactory reply is received within this time he will have no hesitation in writing to the Secretary of State asking for him to intervene in this matter. Reply will be sent.

14.  Crowland Dance Company - Nikita Hudz has been looking at the PC Website and had noticed there is a Local Organisations Tab on the page and wondered how she could get her group on to the tab. She is also looking for a new venue to run dance classes in Crowland and is asking for recommendations. Details to Chairman for our web page and Mr Green for the Hub. Nothing that the Parish Council can recommend at the moment.
15. David Pullen, Inland Waterways – Email advising of the feasibility of holding an IWA Trail Boat Festival at Crowland in 2010.  This will be centred on the River Welland slipway, probably over a Bank Holiday weekend. They will be hosting several trail boats at the slipway on the morning of 1st September to evaluate and discuss the site and invite Parish Council representatives along at 12noon. Action – Clerk to email and remind members  

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101) (i) Accounts for Payment

The payment for Gladstones was approved at the Extraordinary meeting of 11th July and the invoice has been paid. The above accounts were proposed for payment by Mr Ringham, seconded by Mr Atkinson.  All agreed.

 (ii) S137 payments - None

102) Matters to be considered for inclusion on a future Council Agenda - None