2019 Parish Council Minutes of Meetings

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Minutes of a meeting of Crowland Parish Council held on Monday 7th October 2019  at 7.30pm in the Parish Rooms, Hall Street, Crowland

Present: Mr D Ancill, Mr J Boor, Miss C Elphee, Mrs A Williams, Mr R Boot, Mr G Searle, Mr P Green, Mr D Ringham, Coun B Alcock

In the Chair: Mr D Kempton

(In the absence of a clerk, notes were taken by Miss C Elphee)

111. Apologies: Mr M Atkinson, Mr J Astill, Mrs D Halliwell and Mr W Brown

112.  Declaration of Interests

Royal British Legion – Mr Boot, Miss Elphee

Crowland Cares – Mr Ringham, Mr Searle

Land – Mr Boor

Voluntary Car Scheme – Mr Searle

113. Minutes of Previous Meeting

Page 37 Item 6 should read “Lincs Training who are promoting and installing dog poo dispensers”

Page 36 Item 103 thy should read they

Page 36 Item 107 Pease should read Peace                                    Action  -  Clerks

The minutes were proposed as a true record by Mr Ancill, seconded by Mr Boor. All agreed.

114. Clerks Report

Report received.

Page 108 Item 4 – has meeting been arranged?  Action – Amenities committee to take responsibility.                                                                           

115. AWP

Coun Alcock gave report.

The planning application is progressing slowly.  The AWP have met with the Economic Planning Officer to discuss commercial development plans and have started that process.  Mr Kempton requested that AWP are given limited delegation power to deal with certain legal aspects of the housing development. Proposed by Mr Boor, seconded by Mr Green. All agreed.

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116. Finance

Report received.  A meeting is scheduled for 28 October.

117.  Farms and Gardens

To receive minutes of meeting. Page 2, New Allotments, first paragraph to read “To execute the closure terms of the allotment agreement when a tenant gives up allotment”.

Dash Cam is still to be purchased.

Welland & Deepings IDB have said they will not install a barrier at Gravel Causeway.  It was agreed that stakes would be installed as a priority.

Mr Boor reported that the general workers will be looking into utilising a set of old goal posts to make new barriers for the Kissing Ground.

The committee to look further into the pros and cons of purchasing a utility vehicle for use by the workers and what the ongoing costs would be.

118.  Planning

To receive the minutes. Telephone Box – are permissions in place.  Miss Elphee confirmed that a licence has been obtained for the Telephone Box at the proposed new location.  Query if planning permission is required. Action – letter to be sent to Telephone Box Group asking if all permissions are in place.

War Memorial – felt that a list of the wreath laying order is required and that the order should be read out to the people there. Action – Mr Boot to liaise with RBL.    Also Licence may be required to re-site planter, Planning Committee to check.

119.  Fitness and Wellbeing Centre

Report received.

To start looking into the process to set up CIO before the start of the next financial year. Action – working party to prepare draft documents and information.

120.  Amenities

To receive the minutes.

Tennis Courts – Action – needs to be followed up and letter send. Mr Ancill to liaise with Mr Ringham.

Zip Wire and Snowden Field Notices – Action – amenities to progress signage urgently.

Item 6 – the first line to be removed.

Skate Park Open Day – Saturday 12 October 2019 at 12 pm.  Mrs Williams is organising refreshments.  Mrs Diane Beeken to be asked to open the skate park as she initiated the work for this project.

Co-op Community Champions – we have recently been the champions and are awaiting the cheque from this event.

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121.  Safety & Security

To receive the minutes.

Mr Ancill proposed that Mr Searle stands as vice-chairman of this committee, seconded by Mr Boor. All agreed.

The Health and Safety policy has been reworded and has now been signed by the chairman. Copies to be circulated.

Risk Assessments – a new template will be used for all council risk assessments.

Mr Ancill thanked Mr Searle for all his work on the risk assessments so far.

It was discussed that a new preferred electrical contractor is required.  Action – clerks to contact local contractors to ask if they wish to quote for jobs

Churchyard Committee are to have a further inspection of the churchyard and to then formulate a plan of action for the coming year addressing the concerns of the general workers.

122.  Priorities

To receive the minutes.

Proposed by Mr Green, seconded by Mrs Williams. All agreed.

123.  Police

Mr Ancill circulated copies of a breakdown chart of the information contained in the Lincolnshire Police website.  It was felt that this was helpful.  Mr Ancill confirmed he would see if he could make the charts more meaningful. Coun Alcock thanked Mr Ancill for his work preparing the chart.

Coun Alcock reported that he and Coun Pepper had had a meeting with the SHDC Anti-Social Behaviour Team. It would seem that incidents are not being reported. Action – an article in the Town Magazine asking that incidences are reported and giving information on how to report.

124.  VE 75

Report received.  Miss Elphee expanded on some of the areas.  All members present agreed that this is something that should proceed. Sponsorship should be investigated to minimise the Councils expenditure.

125.  Communications Proposals

Mr Green is working on a Facebook page with Coun Astill and a prototype should be available at the next meeting.

Mr Green is looking into the different options for a more interactive website.

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126.  Community Payback

No further information available. Action – Mr Boot to investigate and get details of current scheme.

127. Correspondence

1.     Crowland Juniors Football Club - Series of emails from CJFC committee members expressing concerns regarding events held on the Snowden Fields. Many emails were exchanged, and a meeting has been arranged, DK will write a letter following the meeting

2.     Trail Boat Festival - Email saying that David Pullen is planning to visit Crowland to outline the opportunities for various local waterway and community interests can get involved in the event in September 2020. He suggests that a presentation may be the best way to kick this off, if we agree he will make a list of the sort of local organisations that it may be suitable to invite.  Clerks to ask for dates for presentation and to consider using the Hub

3.     LCC -Details of a temporary road closure for essential maintenance of Hulls Drove, between A16 and Back Bank, on 30th October until 29 November 2019.    Noted

4.     LCC - Notice of Adoption of LCC Statement of Community Involvement (SC1)   2019, this replaces SC1 (2014) and outlines how the County Council will engage and consult the public and stakeholders when producing planning policy documents with the Lincs Minerals & Waste Local Plan. This is available for inspection the website www.lincolnshire.gov.uk/mineralsandwaste. Printed copies are available at Lincoln, Boston, Manby, Sleaford, Spalding Grantham & Gainsborough Council Offices.  Noted

5.     Artists in Crowland - Email with details of the annual art exhibition and competition at Crowland Abbey in November.  Last year they had 92 entries and raised £500.00 and rely soley on the efforts of volunteers. Would the Parish Council would like to make a donation?              £25 to be donated.

6.     Gary White - Mr White asks if there is a possibility that a dog bin could be located in the new St Vincent Close/Goldcrest Road area.  Not at this time There is a management Company responsible for the public areas on that estate

7.     Flower Festival - Letter of thanks for the Parish Council’s Donation towards this year’s flower festival. They were able to generate much needed funds for the Abbey.  Noted

8.     LCC - Email advising of a morning of community networking event advising about loan sharks and how to protect communities from them. This is on Tuesday 29 October 2019 between 9.30 -12.30 at Holbeach Methodist Church. Booking is required.  Noted

9.     Breckland/SHDC - Email advising that they are still aiming to install a ChargePoint in Crowland - the favoured location is in the car park at the medical center. They have received an offer of provisional funding of 75% of the costs up to £7,500. There is a possibility that  

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the costs may exceed this- if this was to be the case would the Parish Council would be prepared to work with them and contribute towards the costs. SHDC would need to work with the Parish Council in regard to legal agreements due to the car park being jointly owned by the Parish Council and the Health Centre.     Being actioned by Planning.

10.  Mr & Mrs S Holdsworth – Email with photos of poor parking at South View School and asking for assistance to rectify the problem.     Letter of thanks and advising not a Parish Council Issue.

11.  S Barker, Transport Improvement Association – Public meeting to be held on Saturday 19th October at 2pm in the Ivy Wall. Spalding.   Noted

12.  Adam Caress, Crowland Parkrun – Email saying that 16 runs held so far with 704 participants for the 6month trial period that is due to end shortly.  Are the Parish Council happy for the run to continue permanently? Are there any other events on the Snowden in 2019?     Letter of thanks and point out annual approval only (DR will draft letter).

13.  . LALC – Notice that David Ringham has been nominated for the Councillor of the Year Award which will be announced at the LALC Conference and AGM on 15th October at the Bentley Hotel, Lincoln.       Noted and congratulations to David R.

14.  Roger Wilkin, Whizz Dogs – Requesting another dog agility show on the Snowden Field from 29th to 31st May 2020, with set up on 27th & 28th and takedown on 1st June.    Yes but need a meeting prior to the event to discuss arrangements.

15.  Crowland Juniors FC – Email formerly requesting that the Parish Council consider paying for the pitch sizing and marking out as the pitch had to be moved due to the skate park. Cost is £60.  Yes, ask CJFC to submit an invoice.

128.  Accounts

S137 Payments

There were no S137 payments

Proposed by Mr Ancill, seconded by Mrs Williams. All agreed.

Action – working Party to look into Sports Hall standing charges.

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129. Matters to be considered

None

  There being no further business the meeting closed at 10.50pm