July 2021 Minutes
Minutes of a meeting of Crowland Parish Council
Held on Monday 5th July 2021
in The Sports Hall at 7:00pm
Present: Bryan Alcock, David Kempton, Philip Green, Cathi Elphee, David Ringham, Graham Searle, Jan Woodroffe, Reg Boot, Lee Quince, Jon Boor, Darren Warner, Wayne Glenton, Matt Elderkin and Annette Williams
Clerk: Angela Harrison
Local Press Officer: Victoria Fear
In the Chair: David Kempton
The Chairman welcomed the Co-opted Member, Wayne Glenton, to his first Parish Council meeting and invited him to say a few words of introduction.
- Wayne thanked the Chairman and introduced himself, adding that he would like to be a representative of the new residents in Crowland.
1) 60. Apologies for Absence
Michael Atkinson
District Cllr Jim Astill
County & District Cllr Nigel Pepper
2) 61. Declaration of Interests as per the LGA 2000
Dave Ringham: Crowland Cares
Graham Searle: Crowland Cares & SH Voluntary Car Scheme
Matt Elderkin: Service Station
Jon Boor: Land
Cathi Elphee: Crowland Buffalo LVT Association
3) 62. To Agree as a correct Record the Minutes of the Previous Meetings
The following points of clarification were raised by BA:
- Item 14. 53) in the Minutes states that there are no other halls in Crowland, however, the Crown has a function hall.
- Page 18: the entrance at Yellow Stocking Hall is shared.
Proposed: D Ringham
Seconded: R Boot
All Agreed
4) 63. Matters Arising from the previous minutes and Clerks’ Report - to receive the Clerks’ report of actions outstanding.
A copy of the report had been circulated prior to the meeting.
Matters Arising:
- PG stated that the old bus shelter had been removed from outside the development on Peterborough Road, with the new shelter scheduled to be operational by the 14th July.
- For clarification, the shelter and the raised kerb are being moved and all costs covered by the developer.
- BA raised the issue of the fencing along the side of the newly renovated property on the corner of Albion Street and West Street, behind the telephone box.
- It was confirmed that this is to be removed.
5) 64. Chairman’s Report - to receive the Chairman’s report
A Copy of the report had been circulated prior to the meeting.
The Chairman added that the feasibility study for a new Pavilion building, must not distract from other projects that need to be completed.
Everyone agreed.
6) 65. Amenities Committee - to receive the Chairman’s report.
A copy of the report had been circulated a few days prior to the meeting.
DR added that the junior play area is almost complete, with just the painting of the gate and railings outstanding.
- A new notice needs to be designed and put up.
Action: P Green
- An official opening will be organised, with representatives of the town’s pre-schools invited to attend.
- PG suggested that the green fencing be continued around the perimeter and locked overnight, to deter antisocial behaviour. This would have significant cost and logistical implications.
A discussion was had, and it was agreed to monitor the situation.
CCTV for this location was being discussed with SHDC, however legal and costs issues remain.
7) 66. Finance and Admin Committee - to receive the Chairman’s report.
A copy of the report had been circulated prior to the meeting.
The Finance Chairman had nothing further to add.
8) 67. Farms & Gardens Committee - to receive the Minutes of the recent meeting.
A copy of the Minutes had been circulated prior to the meeting.
JB stated that he had items to add, “in Committee”.
DK apologized for omitting to mention allotment availability in his report for the latest issue of the town magazine. He suggested that it be put onto the Parish Council’s Facebook Page and Notice Boards.
Action: LQ, PG & Clerk
- RB stated that although SHDC have received the application to carry out tree works in the conservation area, approval has not yet been granted.
- It was confirmed that allotment buildings should not exceed 3 x 2 x 2 meters.
- BA raised the subject of collection of Drainage Rates on Land Rents.
Action: RFO & BA
9) 68. Planning Committee - to receive the Minutes of the recent meeting.
A copy of the Minutes had been circulated prior to the meeting.
CE announced that the Snowden Field had been booked for the weekend of 25th & 26th June 2022 for a 1940s / Military Event.
- With regards to the Buffalo itself, 2 engines are about to be shipped from the USA, so hopefully it will be running in time for the show.
JB spoke about the siting of the memorial bench on the Snowden Field. After meeting with members of the bereaved family, it was proposed to move it back between the 2 trees, away from the original base therefore away from the skate park.
- GS suggested a metal bench, similar to those outside the G & A, to make it more robust.
Action: JB & CE
LQ raised the ongoing issue of vehicles parked in the way, each Friday on market day.
- GS stated that he had met with the market inspector.
A discussion was had, and it was agreed to put a notice up on the Facebook Page and in the Town magazine.
Action: LQ & PG
It was raised that the Parish Council needs to make representations on the new market consultation.
Action: Planning Committee
10) 69. Safety & Security - to receive the Chairman’s report.
A copy of the report had been circulated prior to the meeting.
GS added that the Police statistics had not been updated.
- There has been a spate of antisocial behaviour issues last week, with bottles put onto benches and set alight.
- Police activity has increased as a consequence.
BA raised the issue of CCTV at the West Street bus shelter.
- DK responded to state that trimming back the trees would not improve visibility.
- There is still the option to install a shutter on the shelter overnight.
A discussion was had, and it was agreed that this issue be discussed at the next Planning meeting.
Action: Planning Committee
11) 70. Fitness & Well-being Centre - to receive the team’s report.
A copy of the report had been circulated prior to the meeting.
DR added that he had attended a ‘snagging’ meeting with the builders.
- Lighting for the Sports Hall will be discussed “in Committee”.
DK stated that he would like to see a timeline of events, an updated business plan and cashflow projection.
Action: DR
A discussion was had about opening up the Sports Hall for the clubs to rent.
- DR stated that they were awaiting approval for the lighting.
- Spoken with all of the regular users and will keep them updated.
- Floor needs to be professionally cleaned.
- Trustees will be meeting next week to discuss the gym equipment.
Action: DR & Trustees
12) 71. Assets Working Party - to receive the team’s report.
A copy of the report had been circulated prior to the meeting.
BA added that members will be attending a site meeting tomorrow with the builders, to discuss the boundary issues.
- Need to get red book valuation plus insurance quotes for the properties.
- Access road will happen shortly, e.g., third week of July, from James Road.
13) 72. Party in the Park
PG announced the following:
- 2 bands confirmed.
- Toilets
- Marquees
- Fireworks
- Beacon
- Looking to place a skip to collect rubbish.
Looking for volunteers from the PC to act as Stewards on the day.
Action: Members
14) 73. (i) Accounts for Payment
(ii) S137 Payments
(i)
PG queried the BT Phone Bill and requested a copy to have a look through.
Action: RFO
Proposed: P Green
Seconded: D Ringham
All agreed.
(ii) There were no S137 Payments
15) 74. Matters to be considered for inclusion on a future Council Agenda.
GS suggested further discussion on CCTV for the Pavilion area.
- BA added that it may not be possible to get it linked up to the control room in Boston.
There were no other items requested.
Meeting ended at 8:27pm